The Office of the Defender General (ODG) is seeking an Administrative Services Manager II to join the department’s management team. This management position oversees the financial operations and administrative services functions for the ODG and is responsible for areas such as budget development, preparation, and maintenance. This includes preparing annual budget projections and contingency planning, analyzing special patterns and advising the Defender General and other members of the management team about potential problems and needed adjustments, reviewing past expenditures for particular line items, and projecting future needs. The position responds to inquiries from legislators and their staff, other state agencies and members of the criminal justice system, contractors and clients. In addition, the Administrative Services Manager represents the department in budget preparation and justification before various bodies, including the legislature’s appropriation committees, as directed by the Defender General.
This position is also responsible for contract administration, property and space management, overseeing procurement of goods and services, safety and security issues, reviewing organizational structure, supervision of the department’s Financial Specialist III and co-supervision of three Legal Assistants. As part of the department’s management team, this position assists in performing short- and long-range planning to achieve ODG goals and objectives and reports directly to the Defender General. The Administrative Services Manager may also help with department-wide trainings and events as needed.
The ideal candidate is positive, self-motivated, resilient, patient, assertive, able to work under pressure to meet deadlines, and able to handle a diverse community of personalities and opinions. The ideal candidate will also have excellent verbal and written communication skills and bring technical proficiency in the use of Microsoft Office software including Excel, Outlook, Teams and SharePoint. A sense of humor can be helpful. This position will be an on-site position based in our Montpelier, Vermont office with the ability to work from home on occasion. This position will allow for one-on-one training opportunities with the previous incumbent.
Prior management, supervisory and accounting experience, including working with the State of Vermont’s Vantage budgeting and VISION accounting systems (VISION is the State of Vermont PeopleSoft financial management system) is preferred but not required.
Bachelor’s degree in accounting, business or public administration AND four (4) years or more of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff.
Salary: $61,963 – $97,156. This is an exempt, pay grade 26 managerial position with State benefits.
To apply, please email a cover letter and resume by Tuesday, August 23rd to Gina Puls, HR & Special Counsel, at firstname.lastname@example.org.